For additional information/data that is not available online or in the Fact Book, please submit a request form. Select the "Information Request Form" link below and follow the directions on the form. Once we receive the form, an IR staff will respond promptly to let you know whether our office can complete the request by the deadline. For most requests, a 2 weeks turnaround period is needed.

Information Request Form

For general questions/inquiries please contact:

Ester Bayne
eabayne@uaa.alaska.edu
(907) 786-1493

 

Getting Information from the Office of Institutional Research

Request Policy:

The IR office does not typically meet requests for live data (i.e. the number of students enrolled in a class as of today) or requests for lists of individuals.  Requests for these types of data should be directed to the office that manages the pertinent database.

Due to the resource constraints, IR office will not fulfill data requests for research of personal interest (i.e. class project purpose) beyond what is publicly available on the website.  A request submitted by an individual requires prior UAA departmental or college level approval (documentation of institutional need).

Certain classified information (i.e. individual student or personnel data) is not available for general distribution. OIR will use discretion in distributing data of a certain nature, which the University considers confidential.

In most cases a two week turnaround period for requests is needed to guarantee accuracy and customer satisfaction. If you are submitting a request with a deadline under this two week period, please be aware that we may be unable to accommodate your request.

Summary: 

In most cases, OIR will not accept requests for: live data, projects of personal interest or very low institutional impact, classified information, or deadlines of less than two weeks.

Prioritization of Requests:

OIR seeks to meet as many information requests as possible within our resources and priorities. Each information/data request received by OIR is assigned a priority within our current workload. See below for general guidelines on how IR will prioritize your request.

Critical: Time critical request by executive administration, or with significant accreditation or funding consequences for missed deadline.

High: Data is required for a report to the UAA/UA Administration, State or Federal Government. Or, data is needed to advance an initiative directly related to the strategic plan and institutional assessment.

Medium: Request is part of an effort to improve department operations and acquired external funding, but is not related to the strategic plan. Or, data is needed for a national publication (U.S. News and World Report, Princeton Review, etc.)

Low:  Request is part of an effort to improve department operations. Or, external requests where data will be used for purposes related to the internal operations of that organization or business.

Initial Requests:

OIR assigns an initial priority level to ad hoc or first-time requests based on the factors below (in the order given). Requests for revisions after completion of the initial request will be reprioritized based on the same criteria and current workload.

1.  Request Purpose: Decisions this information will inform

2.  Institutional Impact: Units affected by this information (inside or outside the institution)

3.  Requestor: Position needing this information for decisions

4.  Deadline: Feasibility based on request date and deadline

Recurring Requests:

OIR prepares many reports on a recurring basis, which are prioritized by relative urgency and importance. When requests fall within the same category (e.g., two high priority requests) priority is affected by length of timeto deadline.