Getting Started

How do I view my transfer report?

  • Your transfer equivalencies can be viewed through your UAOnline account. After logging into your account, the following links will take you to your worksheet:
    Student Services & Account Information → Student Records → Student Transfer Credit Equivalency
  • When prompted to select a term, you can leave the semester that defaults in and click submit. Then, select the level you wish to view (i.e. UAA, UAS, UAF, etc.).

UAOnline won't let me in....help!

  • Sometimes transfer credit ends up being processed a bit sooner than the activity that establishes a UAOnline account. Often just being patient for a few days so it can catch up will allow you access to your account.
  • If you need help logging into your account, finding your student ID number or establishing a password, visit me.uaa.alaska.edu.
  • If you are still having trouble, a Student Information Advisor (SIA) can help you out! Call (907) 786-1480 or email enroll@uaa.alaska.edu.

Who can transfer in credit?

  • We evaluate transfer credit for all undergraduate students who have applied to a certificate, associate or baccalaureate program.
    • You are not required to be fully admitted before we transfer in your credits!
    • Students seeking transfer credit for a graduate degree or certificate or an occupational endorsement certificate should speak with their academic advisor, as these have separate processes.

When do my transcripts get evaluated for transfer?

Transcripts for eligible students are typically evaluated within a week or two of receipt at UAA.

 

Reading Your Transfer Equivalency Report

Transfer Equivalency_Visual Aid_Page_1
Please note:  Numbers below correspond to the picture above.  

1. Term - This is the term your courses were taken.  The first four digits are the year and the last two indicate the term  So, for example, "201303" would be Fall Term, 2013.
  • 01= Winter and Spring terms combined
  • 02= Summer Term
  • 03= Fall Term
2. Grp (Group Code) - In some cases, multiple courses need to be taken together to be awarded credit as a group for a UAA equivalent.  This is common when transferring "triplet" sequences from quarter schools (such as languages and history) or in the sciences where content is divided between individual courses differently than in their corresponding UAA sequence.  All of the credit for the group will appear to be attached to the first course listed.

3. D (Duplicate Course) - If a course is repeated or taken multiple times, it is sequentially numbered here.

4. Institution Equivalent Course (Subj, Crse, Course Title) - this is the assigned equivalent course or credit at UAA. 
a. *Gen Ed Rqmt:  UAA awards credit in all General Education Requirement (GER) areas for courses that do not match specific course descriptions but fulfill the intent of each area.  Theses are not exact course matches but do count toward your GERs.
i.O-Oral Communications
ii.H- Humanities
iii. W-Written Communications
iv.    F-Fine Arts
v.     Y-Humanities or Fine Arts
vi.    S-Social Sciences
vii.   Q-Quantitative Skills
viii.  NS-Natural Science Lecture and Lab
ix.    N-Natural Science Lecture only
x.     NL-Natural Science Lab only

b. Departmental Elective:   this designation indicates that the course does not correspond to any discipline area offered at UAA, nor can it be placed in any General Education area.  It can, however, be used as general elective credit at UAA.  Elective credit does not mean we did not take the course in transfer, and it does not reflect the quality of your previous school.  It simply is not a course that is similar enough to one that UAA offers to be considered equivalent.

5. Credits (Transferred Credits) - UAA automatically converts credits accepted from other institutions to semester hours. Multiply quarter  hours by 0.6888.  5 quarter hours x .668 = 3.335 semester hours.

6. Grd (Transferred Grade) - UAA transfers +/- grads as standard letter grades simply dropping the +/-. Numerical grades will be assigned their letter equivalent. The "T" indicates that it is a transferred grade.

7. Total Credits Accepted - The total number of hours earned at the school that will transfer into UAA.
 

The UAA Transfer Process

All transfer courses are reviewed individually, on a case-by-case basis, without attachment to a student or degree program.

  • Courses descriptions are taken from your transfer school's catalog, during the time of your attendance, and are best matched to current UAA curriculum.  
  • Courses taught at different levels than their potential UAA equivalent cannot be equated, upper-division credit cannot be given for a class taken at the lower-division, and lower-division credit cannot be given for a class taught at the upper-division.
    • At UAA, lower-division is indicated by 100 and 200-level courses, and upper-division is 300 and 400-level courses.  Numbering systems across the U.S. vary widely in how level is indicated.
  • Transfer courses must have been taught a the freshman through senior undergraduate levels in order to transfer.
  • Special topic and independent study classes will always be brought in as elective credit due tot he lack of a catalog description.
    • If you have taken a class that fulfills a degree requirement as a topical class, ask your academic advisor if the petition process is an option.

The following points help us determine whether a direct equivalency can be given.  The more of these that are true, the more likely it is that your class will be transferred as a specific UAA course.
  • Equivalent courses will often have similar or identical titles, although this is not always the case (Intermediate and College Algebra, for instance, are often used interchangeably at other schools but are not the same course at UAA).  
  • The transfer course should generally be within 1 semester-hour credit of the UAA equivalent course. 
  • The area fulfilled within the degree (GER, major or elective credit) should be similar to the UAA equivalent course.
    • For example, CHEM A103 is specifically designed for use in UAA's allied health programs.  An introductory-level chemistry course at another school would also need to be allied health based.
  • The course should have prerequisite (or fulfill a place in a prerequisite sequence) that are similar to UAA's equivalent.
    • For example, a college algebra class that is equivalent to UAA's MATH A107 should similarly be prerequisite to calculus or considered a part of precalculus.
    • Catalog course descriptions should contain similar concepts, keywords, and/or emphasis areas to their UAA equivalent.  If the courses do not contain enough similarity, despite similar or identical titles, we will not equate them tot he UAA course.
  • A topical class cannot transfer in to take the place of a more general survey of the subject. 
 

General Questions

My Transfer evaluation shows 2.668 credits for English 111. How am I going to satisfy .332 in English?

  • One quarter hour credit converts to .668 semester hours of credit, leading to some awkward looking requirements to fulfill. Transferred courses that are short 1 credit or less will still satisfy UAA course requirements.
  • To complete credit requirements greater than 1 credit, you can either take another UAA class or pursue an academic petition.
  • You are still required to complete the total number of credits required for your GERs and degree, as this is not rounded.

What doesn't transfer?

  • Non-regionally accredited coursework
  • Remedial or developmental coursework
  • Non-college level vocational, continuing education (CEU) or diploma-level credit
  • Ds and Fs received outside of the UA system. D’s received at UAF, PWSCC and UAS only will transfer.

Will graduate courses transfer to UAA

  • Graduate coursework (or any class used to complete a graduate degree) does not automatically transfer unless it is listed on your approved Graduate Studies Plan in DegreeWorks or has been academically petitioned to fulfill a specific degree requirement.
  • Please contact your academic advisor for additional details.

Can I choose what will and won't transfer?

No. Due to federal regulations, we are required to transfer in all coursework that appears on your transcript for all schools that you have attended. All eligible courses will be transferred to your UAA record and cannot be removed.

When do my transcripts get evaluated for transfer?

Transcripts for eligible students are typically evaluated within a week or two of receipt at UAA.

I earned a baccalaureate degree at another institution. How does my previous degree transfer?

  • If you hold a baccalaureate degree from another regionally accredited institution, UAA waives your General Education Requirements (GERs). You are, however, still subject to all college and major requirements.
  • This waiver will appear as a course on your evaluation report with the code *GERWV AAPD1R (*Prev Degree: GERs Waived).

Do credits expire at UAA?

  • No, they will always transfer in, regardless of age.
  • Some departments have internal limits on the age of credit that can be applied to their degree. In these cases, equivalent courses cannot be awarded, but they will still transfer as elective credit.

I took a class in 1995, but the only course description that my school could get me is from last year. Can you evaluate it?

Unfortunately, course descriptions can change a great deal over the years, especially in disciplines that experience rapid change (computer science, anyone?), so descriptions have to be from within a year or two of when the course was actually taken. Otherwise, the course will transfer as an elective.

Does UAA accept credit for national examinations?

  • Yes, UAA awards credit for appropriate scores on the following exams:
  • You will need to have an official transcript of your test scores sent to UAA.

What if one of my courses did not transfer as I expected?

An academic petition is the way to ask an academic department to override a transfer decision or use an elective course to substitute for a degree requirement. More information can be found here. Your academic advisor will help you determine if a petition may be appropriate for you and will help you initiate this process.

How do I know who my academic advisor is?

If you are new to UAA and have not decided on a major yet, your advisor will likely be in the Advising and Testing Center. If you have a major in mind, then your advisor will be based in that department. Either way, the advising website can help you find out who you need to work with and where to find them.

I attended a non-regionally accredited school. What are my options?

If you have taken coursework that appears to otherwise be equivalent to a UAA course or requirement, speak with you academic advisor. He or she will walk you through how to initiate the academic petition process for these courses.

Will my grades for my transfer courses affect my cumulative GPA at UAA?

  • No. Transfer courses do not figure into your institutional GPA at UAA.
  • When you are ready to graduate, Latin honor designations (cum laude, etc.) are manually calculated and awarded based on your entire academic history, and it will take all transfer work into account.
 

Transfer Evaluation System (TES)

How do I find out if a course from a different school will transfer to UAA?

The TES database is a great place to check on this!.

I don’t see a class that I want to transfer listed on TES. Does that mean you won’t take it?

TES is built from courses that we have recently evaluated (within the last three years). If you do not see something listed there, it just means that we haven’t recently seen it. If you are already a UAA student, please contact us. We are happy to check on the transferability of courses as needed.

 

University of Alaska (UA) System

I can transfer in a D from UAF, UAS or PWSCC?!?!

Grades of D- or above are transferable within the UA system. However, they may not be acceptable to satisfy specific major requirements and graduate programs.

What happens if I repeat courses that I have failed at UAF or UAS?

The policy for keeping just the most recent grade applies only when both attempts are at the same school. For example, your earlier grade in MATH A200 at UAA will not be replaced if you complete MATH F200X (the equivalent) at UAF.

My transcripts were originally sent to UAF or UAS. Do I need to order them again for UAA?

You do not. UAA, UAF and UAS all share an electronic imaging system. If your transcripts were sent to either one, we can access them for evaluation. Once you apply to UAA, please let your academic advisor or our team know that they are in the system already, and we will be happy to evaluate them for you.

How do I get my classes from UAF, UAS or PWSCC to transfer to UAA at the end of the semester?

  • You typically don't need to do anything. These classes are brought over automatically at the end of each semester and should be visible as transfer credit on UAOnline within two weeks.
  • If it has been more than two weeks and your transfer credit has not yet appeared or a grade has been changed since it was posted (like an incomplete being updated to reflect a final grade), please see your academic advisor or contact our team (transfer@uaa.alaska.edu) to get this updated.

Do I need to transfer in my courses from the other UAA campuses?

No, you do not. Mat-Su College, Kenai Peninsula College, Kodiak College and the Chugiak/Eagle River campus are all a part of UAA, so your courses do not need to be transferred in separately.

 

Military Students

 I served in the military.  Can I get UAA credit for my training?

Yes!  UAA grants credit for military training and experience, although there are slightly different rules for each branch.  The following instructions apply identically for active duty, veteran, and National Guard and reserve statuses.

  • U.S. Service Academies - All of the U.S. military service academics are regionally accredited universities.  Your coursework will transfer using the same guidelines as any other transfer institution. 

  • Air Force - All U.S. Air Force airmen are enrolled in Community College of the Air Force (CCAF) to document their training in pursuit of an AAS degree.   
    • CCAF is a regionally accredited community college, so all training with course numbers between 1000-2999 will transfer to UAA.
    • As they are a community college, GERs and direct course equivalencies may be awarded when appropriate.
    • You will be required to order a CCAF transcript as part of your admissions process.

  • Army, Marine Corps, Navy & Coast Guard - All of your training is recorded on a Joint Services Transcript (JST).  Since a JST is not a college transcript, we follow American Council on Education (ACE) guide for military credit.  This means that:
    • ACE military credit will always transfer in as elective credit. You may work with your academic advisor if you wish to petition any of this credit to meet degree requirements.
    • You are not required to transfer in ACE military credit and do not need to provide a JST for UAA unless you wish to do so.
    • If you choose to transfer in credit, you can choose to have all credit on your  record transfer or request to transfer a few individual courses instead.
    • PLEASE NOTE: Due to federal student aid regulations, excessive credit applied to your UAA record may have negative impacts on your ability to receive future financial aid or tuition assistance.  For many students, it is more beneficial to transfer a few individual courses rather than their entire service record.  Your academic advisor can help you make an informed decision about what is best for your situation and help select the courses that will be most helpful to your degree plan.
If you choose to transfer in ACE military credit:
    1. Order a JST, sent to admissions@uaa.alaska.edu.
    2. Meet with your academic advisor to determine how much of your record you want to transfer and which courses would be most beneficial for you.
    3. Fill out the "Request for Evaluation of Military Training" form to reflect your choices.  Once you and your advisor have signed it, send it to our team or drop it by the font kiosk at the University Center, and the credit will be posted to your record.
Per ACE guidelines, the following credit on a JST is eligible for transfer to UAA:
    • Army - All AR training courses and the most recent primary MOS occupation.
    • Marine Corp - All MR training courses and the most recent primary MCE occupation.
    • Navy - All NV training courses and the most recent primary NER occupation.
    • Coast Guard - All CG training courses and the most recent primary CGR occupation.

 

International Students

I am coming to UAA from another country. How does my transcript get evaluated?

  • International Transcripts must be evaluated by WES (World Education Services) before UAA can consider the coursework for transfer.
  • Without exception, credits from international schools transfer as electives. Your academic advisor will assist you with petitioning courses to meet any applicable degree requirements.
  • International students holding baccalaureate degrees will have their General Education Requirements waived provided WES equates the coursework as equivalent in all aspects to a United States baccalaureate degree.

My transcript is already in English. Do I still need to get a WES evaluation?

With foreign transcripts, translation into English is only half of the challenge. Since academic terminology is not consistent between countries, transcript terms like “module,” “course” or “paper” need to be rendered into their U.S. equivalents. WES also has the resources to accurately determine how much semester hour credit is appropriate to grant for a 17 “unit” class or what the U.S. equivalent is for final grades like “14” or “Q.”