For multi-day events, if you have different start or end times on each day, please include that in the event description.
Technician Charges
Nearly all events require at least 2+ technicians. This requirement will be determined by the Event Coordinator and Facility Technicians, according to your event needs based on this Reservation Request.
Monday - Thursday: $40 per hour per technician
Friday - Sunday: $50 per hour per technician
Parking Policies:
Parking is enforced Monday-Thursday from 7:30am-7:30pm. Parking is free during non-enforcement times. All parking areas are now equipped with Pay 'n Park Machines for visitors (machines take cash, coin, and credit). Parking violations are enforced strictly for improper parking, parking in a restricted zone or fire lane, parking in a permit parking area without a permit or paid meter receipt.
For a rate quote on parking lot rentals, please contact us. A $25 rush fee applies to all parking requests made within two (2) weeks of the event.
Catering & Alcohol Policies:
All food served on campus must be arranged through UAA Seawolf Catering. Please email uaaseawolfcatering@nmsusa.com for information, menus and reservations. There is no kitchen access on premises. If you plan on serving alcohol, an Alcohol Waiver must be approved by the office of the Vice Chancellor of Student Affairs prior to the event. Permits must be obtained through UAA Seawolf Catering. Absolutely, no alcohol maybe served without this permit.
Damage & Cleaning Policies:
A labor, maintenance, and/or cleaning fee may be imposed. It is the clients responsibility to make sure that the Auditorium and additional spaces are as clean as they were when they arrived. It is the client's responsibility to make sure there is no garbage or spills in the Auditorium seating area.
Damage fees will be assessed if damage occurs during the rented time.
Deposits, Fees, Payments & Cancellations:
A deposit of 50% of the facility charge is due once the event is confirmed by the Conference Services office. This deposit will be applied to the total of your event. The total amount of the bill is due 3 days prior to the first event date. If the bill is not paid in full before the event date, the event will be cancelled. Any additional charges incurred during the event will be billed after the event, and due upon receipt. A labor, maintenance, and/or cleaning fee may be imposed for excessively dirty or damaged rooms or equipment.
If you need to cancel your event, cancellation requests need to be submitted in writing to your event contact or to reservation@alaska.edu at least 14 days prior to the event date. Cancellations submitted in writing at least 14 days prior to the event will receive their deposit back, minus a $100 processing fee. Cancellations received after 14 days prior to the event date will forfeit their deposit.
Contractor understands and accepts that if it fails to pay bill or any monies due and owing UAA by the scheduled due date, and fail to make acceptable payment arrangements to bring account current, UAA may refer the delinquent account to a collection agency. Contractor further understand that if UAA refers the balance to a third party for collection, a collection fee will be assessed and will be due in full at the time of the referral to the third party. The collection fee will be calculated at the maximum amount permitted by applicable law, but not to exceed 40% of the amount outstanding.
Insurance
Without limiting its indemnification, and prior to making use of the facility, the client shall purchase, at its own expense, and maintain in force at all times during the term of this Agreement, commercial general liability insurance for limits not less than $1,000,000 per occurrence, $2,000,000 aggregate. The client is required to provide CGL insurance on ISO occurrence form CG 00 01 07 98 (or an equivalent form) not excluding premises, operations, independent contractors, personal/advertising injury, products completed operations, liability assumed under an insured contract (including defense costs assumed under contract), and broad form property damage. UAA shall be included as an additional insured under the CGL. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to UAA. There shall be no endorsement or modifications of the CGL to make it excess over other available insurance; alternatively, if the CGL states that it is excess or pro rata, the policy shall be endorsed to be primary with respect to the additional insured. Contractee will provide a copy of proof of insurance to the WWA Manager two weeks prior to the scheduled event. If you are in need of an insurance carrier for your event, the University of Alaska Statewide offers event insurance for events at University locations. Call the University Of Alaska Statewide Office Of Risk Management at (907) 474-5278 for details.
Conditions and Liabilities:
• UAA is only responsible to provide those items which are agreed upon in writing.
• Decorations and on-campus advertisements of this event MUST be removed immediately after your event.
• Proof of event insurance must be provided two weeks prior to your event
I agree to abide by all University policies, including fire regulations, posting, and alcohol policies. For liability purposes, I agree to ensure that members and guests of the group will not move or tamper with any equipment, including furniture. I further understand that all facilities and equipment are subject to availability.
I agree to indemnify, defend, and hold harmless the University of Alaska Anchorage, its employees, officers, agents, and the Board of Regents against any and all claims of injury to person or property due directly from any accident occurring in, upon, or about the premises except to the extent such injury or damage results from gross negligence from the University.
