GSS announces new Distributive Copier Service

UAA General Support Services and Procurement Services are pleased to announce that a new Distributive Copier Service (DCS) contract has been awarded to Royal Business Systems of Anchorage.

This three-year contract will continue to be administered by General Support Services. This new contract is designed to provide current state-of-the-art copiers to any UAA department who desires to have their own copier. Each of the 10 styles of copiers has scanning and connectivity features that will interface, as a minimum, with e-mail and Blackboard (Additional details pertaining to each of the types of copiers and the lease price for each can be found in the attached contract detail summary).

This new contract commences on July 1, 2008. Under this new contractual arrangement, UAA departments will have a choice of 7 black and white copiers and 3 color copiers from which to select.

It is important to note that this new DCS contract has major changes from the existing DCS contract. Key changes from the existing contract include the following:

1. Customers will be required to a three-year contractual commitment for each of the copiers chosen. At the end of the three year contract commitment, UAA customers will be given the opportunity to cancel or replace their copier with a new state-of-the-art copier.
2. Each copier has a monthly rate with a specified number of copies included in the rate. If departments produce copies above the quarterly maximum (3 times the monthly quantity specified), an overage charge will be assessed for each copy over the amount.
3. Networking related actions and associated costs will be the responsibility of each UAA department.
4. Paper for the copier is not provided as a part of the copier costs. Customers will be responsible for purchasing their own paper for the copier.
5. All copiers are Energy Star Rated.

UAA customers are requested to submit a "Distributive Copier Service (DCS) Request Form" for each copier desired. The completed forms are requested by May 2, 2008 to allow Royal Business Systems sufficient time to obtain and install the new copiers on or about July 1, 2008.

If you have any questions or need any further clarification regarding these new copiers, please contact Jim Cummings at (907) 786-4668 or Jeff Smith at (907) 786-6860.

Download the GSS FY-09 DCS document (5.5 mb PDF)