Solicitations and Fundraising at UA
by UA Foundation |
The UA Foundation’s Fund & Gift Services Team wants to take this opportunity to remind you of the services and resources available to you through the UA Foundation.
Solicitation and Fundraising: Please work with your unit’s Development Officer on any potential solicitation or
fundraising event. The Foundation needs to review and approve all solicitations before
finalizing, as IRS regulations and guidelines change from year-to-year. Contact the
Foundation Fund & Gift Services team via email at ua-foundationfundgift@alaska.e
The Foundation also offers fundraising tools that can be customized for specific fundraising
efforts, including text-to-give, online donation forms, crowdfunding, etc. Please
contact your Development Office and the Foundation’s Fund and Gift Services team so
we can help you determine the best platform for your solicitation efforts. If your
unit is looking to accept donations online, please contact Fund & Gift Services. University
units planning a fundraising event (virtual or in person) to benefit any UA unit should
consult with your campus Development Office and Foundation Fund & Gift Services well
in advance of the event (a requested minimum of thirty days) to approve the plan and
start the necessary paperwork.
To expedite donors’ receipts and availability of donations for expenditures, donors
should be directed to donate online at engage.alaska.edu/uaa or to mail their donations directly to the Foundation’s office: 1815 Bragaw St, Ste
206 Anchorage, AK 99508.
Gift Acceptance: Per the Board of Regents Policy (05.14), all donations to the UA
system are to be deposited by the University of Alaska Foundation. Therefore, all
donations received on campus or by a university representative must be sent* to the
UA Foundation within one business day.
● Check law requires that checks are made out to the University of Alaska Foundation
(or UA Foundation) since the UA Foundation is a separate legal entity from the University
of Alaska. Unfortunately, we have had donations returned by the bank because they
were not made out to the UA Foundation as the legal entity.
● Fund/donation designations may be noted via a cover letter or notation on the
check's memo.)
● Any accompanying documents, including original envelopes, should be submitted
with the donation.
● Please do not sign or fill out any accompanying paperwork. All paperwork needing
completion will be handled by the Foundation, as the legal recipient of donations.
Spending from a UA Foundation Fund: We encourage the expenditure of donors’ dollars,
so please note that spending donations from UA Foundation funds follow a different
process from UA’s. To ensure you are up-to-date on the processes and to gain access
to the necessary forms and their instructions, please review our TESTnet** pages on
Foundation Expenditure Guidance and Spending Donations at the Foundation. Foundation
Fund & Gift Services staff can also work with you if you have questions about the
terms of charitable donations and/or Foundation funds’ purposes.
Internal/informational fund balances can now be pulled via the Monthly Fund Balances
report available to UA employees via the Tableau system on a self-service basis. We
are limited in the number of licenses available; therefore, we have a generic user
account that can be used for this report. All users who wish to access the report
must complete our Financial Data Confidentiality form before credentials may be released
to each individual.
As staffing changes and UA units reorganize, please keep us in the loop as these changes
impact Foundation funds. Such changes should be emailed to ua-foundationfundgift@alaska.e
If you would like to share the great things happening because of philanthropic investment
in your area, please reach out to Foundation Chief Donor Relations Officer Tlisa Northcutt
at tanorthcutt@alaska.edu. She can help you communicate that impact with donors who support your program.
If you have questions about these procedures, please contact the Foundation Fund &
Gift Services team via email at ua-foundationfundgift@alaska.e
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